Click on each service offering below for more information
We focus on the performance of a business, understanding every part of the operation, its people, processes, current situation and future goals. Through a 3-stage process, we discover where you currently are in your business, where you would have wanted your business to be at and develop a plan that is tailored to help you achieve your success and reach both you personal and business goals.
Are you in need of personal finance? Perhaps you wish to expand your business through acquisitions or realise value through disposal or restructuring. No matter what your asset financing requirements are, we have the solution!
All assets require adequate protection, whether by purchasing it in the correct entity or having proper insurance policies in place.
Our skilled professionals will ensure adequate asset protection by reviewing and making recommendations on asset ownership and utilisation, as well as insurance policies on insured assets. Our insurance experts can provide you with a competitive insurance estimate and even transfer your insurance policy easily and hassle-free.
Through our Broad-Based Black Economic Empowerment specialists, we can advise our clients on how to achieve a verifiable B-BBEE rating according to their needs. Whether you are required to have a level 4 or level 1 B-BBEE rating, let us advise you on how to obtain the required rating with the solution that best fits your needs.
We also assist in B-BBEE rating verification.
Bookkeeping is often confused with accounting. However bookkeeping is just one element of accounting and is simply is the recording of all financial transactions within an organisation. These include all purchases, sales, receipts and payments made by an individual or organisation.
Optima provides bookkeeping services up to trial balance for various business types and across a broad range of industries. All financial transactions are recorded on Pastel Accounting. Our clients’ “books” are reviewed on a regular basis by the firm’s partners, who report on and discuss the results with business owners and managers.
We do not merely report on the financial results provided by our bookkeeping service, but provide insight and advice to help business owners and managers understand the various financial elements relevant to their business. We also develop sound financial business strategies with business owners and guide them accordingly to stay on course to achieve their desired results.
If the size of your company does not warrant a full-time bookkeeper, it’s always best to outsource this function to a trained professional, who has the necessary skillset to ensure that this basic element of your financial controls is kept in immaculate order.
South African legislation requires as a general rule that any documents, accounts, books writing, records or other information be kept for a period of 7 years! Other documents should be kept for an indefinite period… So, where are you going to store all these documents?
We offer a document storage solution that meets your needs, and your budget. Whether you only need safe and secure storage of your documents, or 24/7 access to your electronic copies of your documents, we have the solution for you.
Your physical documents will be securely stored, with additional options such as electronic scanning, and even encrypted and password protected cloud storage with 24/7 access to your documents in the comfort of your own home or office!
Give your business a good start and look after your own personal interests by choosing and setting up the correct ‘vehicle’ to operate your business from. Let us help you choose the correct entity type, and structure it correctly to provide best possible protection and tax advantages specific to your business needs.
Incorrect entity structuring will result in unnecessary costs and taxes, and in worst cases, even personal liability towards creditors, regardless of your best intentions.
Our commercial and personal financial planners will ensure you and your staff are well looked after post retirement, as well as financially secured in the misfortune of the untimely death of a business partner or key personnel.
They further provide our clients direct access to best advice regarding long-term investment, retirement plans, medical insurance and financial planning, ensuring your financial wealth is secure and set for growth.
Financial reporting is the production and transmission of information that discloses the financial activities of an organisation. Unlike management accounting, which provides information for internal management review and use, financial reporting is done for review by third party entities that have a financial interest in the organisation. These include current and potential shareholders, creditors such as banks and vendors, financial analysts, economists and government agencies.
The information is presented as financial statements that reveal, in monetary terms, the economic resources under management control. It is imperative that this information is presented clearly and concisely, leaving no room for misinterpretation.
Financial reporting is highly structured in the presentation of statements, and subject to far more rules than management accounting. The body of rules that governs financial accounting in a given jurisdiction is called International Financial Reporting Standards (IFRS) or IFRS for SMEs (Small and Medium Enterprises).
Outsourcing your payroll functions not only saves you time, as well as money and training, but will most likely also reduce mistakes from human error, as we focus strictly on capturing all staff personal and payroll information into an automated payroll system.
Should you prefer not to outsource your payroll functions, we can still assist you in calculating the compulsory employee’s taxes (PAYE, UIF and SDL).
Feel free to outsource any of the following HR and Payroll services to us:
- Automated payroll processing
- Allow employees 24/7 access to encrypted and password protected employee data (pay slips, leave records, overtime, loans, etc.)
- Generating of employee weekly, fortnightly or monthly pay slips
- Generating payroll summary report for easy payment of employee’s net salaries
- Generating electronic batch payroll file for easy import into your digital banking platform, saving you time and giving you peace of mind that the payments made to your employees agrees 100% to their net pay on their pay slips
- Calculation of compulsory employee’s taxes
- Completion of the SARS’ EMP201 return
- Submission of the EMP201 return via SARS e-filing, as well as loading a SARS payment instruction to your digital banking platform for approval with constant reminders to make timeous payment to SARS in order to avoid late payment penalties and/or interest
- Bi-annual preparation of employee IRP5/IT3 certificates
- Bi-annual preparation of the EMP501 reconciliation, as well as the submission thereof
- Annual completion and submission of the Return of Earnings (ROE) with the Workman’s Compensation Fund and obtaining the Letter of Good Standing (LOGS) within two-working days from receiving proof of full payment to the Workman’s Compensation Fund from you
- Best labour practices advice and labour dispute resolution
We provide our clients with absolute peace of mind when it comes to legal and related services. Optima has partnered with a team of legal experts, consisting of an advocate, attorney, labour consultant, land conveyor and notary, ensuring that our clients have direct access to a specialist when it comes to:
- Commercial law issues
- Debt collecting
- Employee counsel and disciplinary action
- Employment contracts, policies and procedures
- Family law issues
- Formation of family trusts
Risk management, in terms of accounting practices, focuses on reporting to people within the business entity. Risk management provides information to employees, managers, owner-managers and auditors, and uses management accounting to produce the right information as a basis for making management or operational decisions. We provide Financial Risk Management by drafting management accounts, preparing cash flow forecasts and budgets, as well as performing business valuations. These documents are then analysed and discussed in detail with our clients to identify current and potential financial risks, as well as how to mitigate and manage those risks.
- Structured Finance Tax Management
- Tax Dispute Resolution
- Capital Gains Tax (CGT)
- Corporate Income Tax (CIT)
- Dividends Tax
- Donations Tax
- Employee’s Taxes – Pay As You Earn (PAYE), Skills Development Levy (SDL) and Unemployment Insurance Fund (UIF)
- Estate Duty
- Personal Income Tax
- Provisional Tax
- Turnover Tax
- Value Added Tax (VAT)
Concerned about your relatives’ well-being and the legacy you leave behind? Estate planning with Optima will ensure that eternally sustained assets are protected and that your estate is set up as to achieve best tax benefits.
We offer the following trust, wills and estate administration services:
- Estate planning
- Trust inter vivos (living trust) and Trust mortis causa (testamentary trust) formation
- Drafting of, planning and advising on Last Wills and Testaments
- Assisting with deceased estate administration, from submitting required notices and forms to the Master of the High Court, to the compilation of the Liquidation and Distribution accounts and finalising estate matters
At Optima we’ve seen how traumatic the Estate Administration process can be for families that may not have effectively planned for the financial costs of dying, causing massive delays and often financial ruin for the Estate.
With us, you can be assured that we have all the legal, professional and insurance expertise under one roof which allows us to quickly and efficiently execute an Estate without delays and burdensome processes. By executing an Estate as soon as possible, your family might enjoy a reduction or complete elimination of Estate fees.
WHAT OUR CLIENTS SAY
“Ever since we started working with Optima, all our financial stress disappeared. Service excellence and fastest service I have ever had, the team gets it done prompt, fast and accurate.”
“We are extremely blessed that we have such professional and competent accountants as Optima in our business and personal lives. They really go “the extra mile”. Their team strive for client satisfaction, and nothing is too big or small for them. We can relax knowing that our business is in good hands.”
“Our relationship with Optima is priceless. They get back to me with answers that are accurate and appropriate for our business relationship. They take a personal interest in our business, and treat our business as if it is their own.”