Click on the relevant heading to read more about each service offered
Bookkeeping is often confused with accounting. However bookkeeping is just one element of accounting and is simply is the recording of all financial transactions within an organisation. These include all purchases, sales, receipts and payments made by an individual or organisation. Optima provides bookkeeping services up to trial balance for various business types and across a broad range of industries. All financial transactions are recorded on Pastel Accounting. Our clients’ “books” are reviewed on a regular basis by the firm’s partners, who report on and discuss the results with business owners and managers. We do not merely report on the financial results provided by our bookkeeping service, but provide insight and advice to help business owners and managers understand the various financial elements relevant to their business. We also develop sound financial business strategies with business owners and guide them accordingly to stay on course to achieve their desired results. If the size of your company does not warrant a full-time bookkeeper, it’s always best to outsource this function to a trained professional, who has the necessary skillset to ensure that this basic element of your financial controls is kept in immaculate order.
Financial reporting is the production and transmission of information that discloses the financial activities of an organisation. Unlike management accounting, which provides information for internal management review and use, financial reporting is done for review by third party entities that have a financial interest in the organisation. These include current and potential shareholders, creditors such as banks and vendors, financial analysts, economists and government agencies.
The information is presented as financial statements that reveal, in monetary terms, the economic resources under management control. It is imperative that this information is presented clearly and concisely, leaving no room for misinterpretation.
Financial reporting is highly structured in the presentation of statements, and subject to far more rules than management accounting. The body of rules that governs financial accounting in a given jurisdiction is called International Financial Reporting Standards (IFRS) or IFRS for SMEs (Small and Medium Enterprises).
Risk management, in terms of accounting practices, focuses on reporting to people within the business entity. Risk management provides information to employees, managers, owner-managers and auditors, and uses management accounting to produce the right information as a basis for making management or operational decisions. We provide Financial Risk Management by drafting management accounts, preparing cash flow forecasts and budgets, as well as performing business valuations. These documents are then analysed and discussed in detail with our clients to identify current and potential financial risks, as well as how to mitigate and manage those risks.
Outsourcing your payroll functions saves on time, money and training, and is likely to reduce mistakes, as we focus strictly on capturing all staff personal and payroll information into an automated payroll system (Pastel Payroll).
Should you prefer not to outsource your payroll functions, we can still assist you in calculating the compulsory employee’s taxes (PAYE, UIF and SDL). Below are the human resources-related services that we offer:
- Automated payroll processing
- Generating of employee weekly, fortnightly or monthly pay slips
- Printing of employee payslips on confidential pay slip paper
- Generating payroll summary report for easy payment of employee’s net salaries
- Calculation of compulsory employee’s taxes
- Completion of the SARS’ EMP201 return
- Submission of the EMP201 return via SARS e-filing, as well as the authorisation of the direct debit payment
- Bi-annual preparation of employee IRP5/IT3 certificates
- Bi-annual preparation of the EMP501 reconciliation, as well as the submission thereof
Why do you need a professional when it comes to tax? Even if you do have financial and bookkeeping knowledge, it is imperative that you remain updated on the latest tax legislation in order to ensure that you comply with statutory requirements – and that you derive the most benefit for your organisation.
In South Africa, there are over 20 different tax types regulated by the South African Revenue Services (SARS). Let us assist you in complying with tax-related legislation and regulations. We perform proper tax planning (saving), consultation, calculation and submission of the tax returns of the below most common tax types:
- Capital Gains Tax (CGT)
- Corporate Income Tax (CIT)
- Dividends Tax
- Donations Tax
- Employee’s Taxes – Pay As You Earn (PAYE), Skills Development Levy (SDL) and Unemployment Insurance Fund (UIF)
- Estate Duty
- Personal Income Tax
- Provisional Tax
- Turnover Tax
- Value Added Tax (VAT)
Estate Planning & Administration
Concerned about your relatives’ well-being and the legacy you leave behind? Estate planning with Optima will ensure that eternally sustained assets are protected and that your estate is set up as to achieve best tax benefits.
We offer the following trust, wills and estate administration services:
- Estate planning
- Trust inter vivos (living trust) and Trust mortis causa (testamentary trust) formation
- Drafting of, planning and advising on Last Wills and Testaments
- Assisting with deceased estate administration, from submitting required notices and forms to the Master of the High Court, to the compilation of the Liquidation and Distribution accounts and finalising estate matters
Give your business a good start and look after your own personal interests by choosing and setting up the correct ‘vehicle’ to operate your business from. Let us help you choose the correct entity type, and structure it correctly to provide best possible protection and tax advantages specific to your business needs.
Incorrect entity structuring will result in unnecessary costs and taxes, and in worst cases, even personal liability towards creditors, regardless of your best intentions.
All assets require adequate protection, whether by purchasing it in the correct entity or having proper insurance policies in place.
Our skilled professionals will ensure adequate asset protection by reviewing and making recommendations on asset ownership and utilisation, as well as insurance policies on insured assets. Our insurance experts can provide you with a competitive insurance estimate and even transfer your insurance policy easily and hassle-free.
Corporate & Personal Financial Planning
Our commercial and personal financial planners will ensure you and your staff are well looked after post retirement, as well as financially secured in the misfortune of the untimely death of a business partner or key personnel.
They further provide our clients direct access to best advice regarding long-term investment, retirement plans, medical insurance and financial planning, ensuring your financial wealth is secure and set for growth.
Through our Broad-Based Black Economic Empowerment specialists, we can advise our clients on how to achieve a verifiable B-BBEE rating according to their needs. Whether you are required to have a level 4 or level 1 B-BBEE rating, let us advise you on how to obtain the required rating with the solution that best fits your needs.
We also assist in B-BBEE rating verification.
We provide our clients with absolute peace of mind when it comes to legal and related services. Optima has partnered with a team of legal experts, consisting of an advocate, attorney, labour consultant, land conveyor and notary, ensuring that our clients have direct access to a specialist when it comes to:
- Commercial law issues
- Debt collecting
- Employee counsel and disciplinary action
- Employment contracts, policies and procedures
- Family law issues
- Formation of family trusts
Document Storage Solutions
South African legislation requires as a general rule that any documents, accounts, books writing, records or other information be kept for a period of 7 years! Other documents should be kept for an indefinite period… So, where are you going to store all these documents?
We offer a document storage solution that meets your needs, and your budget. Whether you only need safe and secure storage of your documents, or 24/7 access to your electronic copies of your documents, we have the solution for you.
Your physical documents will be securely stored, with additional options such as electronic scanning, and even encrypted and password protected cloud storage with 24/7 access to your documents in the comfort of your own home or office!